After speaking with hundreds of HVAC owners, we heard the same frustration: "I signed up for Service Fusion, but I can't even get digital signatures without paying for the most expensive tier." HVACWorkOrders was built to fix that—every feature unlocked from day one.
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The hidden cost of tiered pricing
Service Fusion's pricing model is built on the idea that you'll start small and grow into higher tiers. But for an HVAC company, "growing" shouldn't mean paying $382/month just to track a few capacitors or $627/month to get a customer's signature on a repair order.
Consider a 5-person HVAC shop. With Service Fusion's Starter plan ($245/mo), you get basic scheduling and invoicing—but no inventory, no photo attachments, and no e-signatures. To unlock inventory and photos, you jump to $382/mo. To unlock signatures, you're at $627/mo. That's a 156% increase from the base price just to get standard field-service functionality. HVACWorkOrders gives you all of that for $49/mo—because we believe tracking parts and capturing signatures isn't a "premium" feature; it's the bare minimum for running a professional HVAC business.
E-signatures—the one thing that protects you from "I never approved that" disputes—aren't available until you're paying $627/month. With HVACWO, they're included at $49/mo. We believe your profit margin shouldn't be eaten by software just to get a legally binding signature.
Want to know if your tech has the right filter on the truck? Or see a photo of the corroded blower motor before you order the part? That's locked behind the $382/month Plus plan. HVACWO includes it at $49/mo—because a 6x price jump for inventory tracking is unjustifiable.
Most software lets you test drive. Service Fusion requires you to commit before you know if your team will actually use the interface. HVACWO gives you 15 days, no credit card, so you can run real jobs—dispatch a tech, capture a signature, send an invoice—before you pay a cent.
Start on Starter, realize you need inventory next quarter, jump to Plus. Then realize you need signatures for commercial contracts, jump to Pro. The ladder never ends. HVACWO's pricing only scales with team size (more users), not by arbitrarily locking core features behind paywalls.
Side-by-side comparison
Here's the exact feature breakdown. We've linked directly to Service Fusion's published pricing so you can verify these numbers yourself—complete transparency, no fine print.
❌ No inventory · ❌ No photos · ❌ No e-signatures
⚠️ Still no e-signatures
🔒 Finally access to signatures
Digital signatures, inventory, pricebook, and job photos are standard—not an upgrade. You only pay more when your team grows, never to unlock something you already needed. Flat pricing, full features.
📌 View our full pricing page for detailed user-tier breakdowns.
| Feature | HVACWorkOrders | Service Fusion |
|---|---|---|
| Starting price | $49/mo | $245/mo |
| Digital signatures | Included, every plan | Pro plan only ($627/mo) |
| Inventory management | Included, every plan | Plus plan only ($382/mo) |
| Job photo uploads | Included, every plan | Plus plan only ($382/mo) |
| Pricebook | Included, every plan | Included |
| Role-based permissions | Tech / Dispatcher / Owner | Varies by tier |
| QuickBooks integration | Included | Included |
| Free trial | 15 days, no card required | Not publicly offered |
| Contract required | Never | Varies |
| Mobile browser support | Yes, no app download | Varies |
📍 Comparison based on Service Fusion's publicly listed plan tiers as of August 2026. We encourage you to verify Service Fusion's current pricing directly to ensure you have the most up-to-date information before making a decision.
Included, not upsold
We built HVACWorkOrders for the field. Here's why our flat-rate approach gives you more control, better data, and fewer surprises at the end of the month.
Customers sign off directly on the tech's phone or tablet, whether it's a residential AC repair or a commercial rooftop unit replacement. Signatures are timestamped, geotagged, and stored permanently on the work order. Print them directly on the invoice—perfect for warranty claims and lien protection.
Included from $49/moTrack parts across your warehouse and trucks. Set minimum quantity thresholds, and get automatic alerts when stock runs low. No more running to the supply house mid-job because you didn't know the last capacitor was used yesterday.
Included from $49/moTechs attach photos directly to the work order. Tag them as "Before" or "After" to create a visual timeline of the repair. This has saved contractors thousands in disputed chargebacks and provides undeniable proof of completed work.
Included from $49/moSet your pricing once—flat-rate per job, hourly T&M, or per-unit. Techs select from the pricebook on-site, ensuring consistent quoting across your entire team. No more guessing or underbidding.
Included from $49/moField technicians see only their assigned jobs and customer info. Dispatchers manage the board and schedule. Owners get full visibility into all jobs, revenue, and technician performance. Data security without the complexity.
Included from $49/moSync invoices, payments, and customer records automatically between HVACWorkOrders and QuickBooks Online. No double entry, no CSV exports. This alone saves our users an average of 4 hours per week in administrative overhead.
Included from $49/moTransparent pricing
We charge by team size—not by what the software can do. Here's what it looks like:
Real results from real shops
"We switched from ServiceTitan and cut our software bill by $680 a month. Field techs love it—it's easy to use, and HVACWO migrated all of our customers for free. The signature capture alone is worth the switch."
"The digital signature feature saved us from a $1,400 dispute. A commercial client claimed we didn't finish a rooftop unit—we pulled up their signature on the final inspection form and the case was closed in 5 minutes."
"Set up the whole company in one afternoon. We love the maintenance warranty alerts—they've increased our revenue by 67% because we're actually calling customers before their equipment expires. The inventory tracking is just the cherry on top."
Common questions
Service Fusion's Pro plan (the $627/month tier) is required to access: e-signatures, open API access for custom integrations, custom document templates, and the customer web portal. HVACWorkOrders includes all of these on our base $49/month plan, because we believe these are essential tools, not luxury upgrades.
For a 5-user HVAC company, Service Fusion's Starter plan costs $245/month but lacks inventory, photos, and signatures. To get those, you'd need the Plus plan at $382/month—or the Pro plan at $627/month if you need signatures for commercial work. HVACWorkOrders offers a 5-user plan at $99/month with all features included. That's up to $528/month in savings compared to Service Fusion Pro.
Yes. We offer a 15-day free trial with zero credit card required. You can set up your company, add your techs, create work orders, capture signatures, and run test jobs—all before you commit a single dollar. Service Fusion does not publicly offer a free trial, requiring you to commit to a paid plan upfront.
Absolutely. HVACWorkOrders is a fully responsive web application that works seamlessly on any smartphone or tablet browser. There's no app to download—just open the browser, log in, and start working. This is critical for HVAC techs who are constantly moving between job sites and can't afford software that lags or requires a high-end device.
Most shops are fully migrated within 30 minutes. We provide a dedicated migration specialist who will help you export your customer list, job history, and pricing data from Service Fusion and import it into HVACWorkOrders. We've helped dozens of contractors switch seamlessly—we handle the heavy lifting so you can focus on your jobs.
Yes. HVACWorkOrders is built for both residential and commercial operations. You can create recurring maintenance contracts, track assets across multiple sites, and assign multiple technicians to large commercial jobs. Digital signatures on commercial work orders are fully supported on every plan.
Every feature, every plan, starting at $49/month. No contracts, no setup fees, no locked tiers. Join hundreds of HVAC contractors who have already made the switch.
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